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Vivians.io / AI for Law Firms / Family Law, Employment Law & More Southern California & Beyond

More clients.
Faster cases.
Informed leadership.

We build AI systems purpose-built for law firms. Our primary focus is family law and employment law, and we work with all practice areas. Three proven offers that let your team focus on advocacy, not administration. All built securely, around how your firm actually works.

What We Build for Law Firms
№ 01
Leadership Intelligence & Conversation Coaching

Every conversation your firm has with a potential new client is captured, reviewed, and scored, whether it happens by phone, video, or in person, and whether it is an intake call or a consultation. Your managing partner gets a weekly summary. Your staff gets continuous coaching based on their actual conversations.

  • Captures phone, virtual, and in-person intake and consultation conversations
  • AI review and scoring of every conversation, automatically
  • Coaching insights surfaced from real language and real outcomes
  • Weekly report: PNC volume, fit rate, conversion, pipeline health
№ 02
AI Intake & Lead
Conversion

An always-on AI system that engages potential new clients the moment they reach out, qualifies fit, and schedules consultations automatically. Across every channel. Around the clock.

  • Phone, web chat, SMS, and any channel your PNCs use
  • Automatic outreach to Google LSA and other internet-generated leads
  • PNC qualification and fit scoring
  • Consultation and intake scheduling, handled automatically
№ 03
Case Work AI Powered
by Claude

AI configured for your practice area that cuts through the documentation work consuming your attorneys' time. Discovery, research, deposition prep, and client communications, done faster.

  • Discovery drafting and response: PMQs, RFAs, RFPs, SROGs, GROGs, EROGs
  • Deposition preparation and witness research
  • Case research and issue spotting
  • Client communication drafts in your firm's voice
Ready to see it working? Let's talk about your firm.
Book a Discovery Call
02 / Challenges The Problems
We Solve

Three challenges we hear from every firm we work with.

Each one is common. Each one is solvable. Here is how our systems address them directly.

Solved by Offer № 01

Can't lead what you can't see?

You cannot train your staff if you do not know how their conversations are going. You cannot coach for close if no one is tracking what is actually being said in intake calls, consultation meetings, or virtual sessions. Most firms only ever review a fraction of conversations, and only when something goes wrong. By then the pattern has been repeating for months.

Talk to us about leadership intelligence
Leadership Intelligence & Conversation Coaching
Every conversation captured. Every pattern surfaced.

Our system captures and reviews every conversation your firm has with a potential new client, whether it happens by phone, video call, or in person, and whether it is an intake call or a full consultation. Each conversation is scored automatically. Coaching insights are surfaced for your staff based on their actual language and outcomes. Each week your managing partner receives a clear summary of PNC volume, fit scores, conversion rates, and pipeline health, without sitting in on a single meeting.

  • Phone, virtual, and in-person conversations all captured and reviewed
  • Covers both intake calls and consultation meetings
  • AI scoring and coaching insights on every conversation
  • Weekly leadership summary: volume, fit rate, conversion, pipeline
Solved by Offer № 02

Losing PNCs before they reach you?

Potential new clients do not wait. If your firm is not responding instantly and guiding them through a clear, confident intake process, they move on to the next firm. They may have come from a Google ad, a referral, or a late-night search. It does not matter. They expect a response now.

A Southern California family law firm doubled their PNC close rate in a single quarter after implementing our AI intake and consult coaching system.

Talk to us about intake
AI Intake & Lead Conversion
Your firm responds instantly, on every channel, every time.

Our AI intake system engages PNCs the moment they reach out, across phone, web chat, SMS, and any lead source. It qualifies fit, walks them through the intake process, and books the consultation, all before your team's morning coffee. For internet-generated leads, the system reaches out proactively to initiate intake and schedule a further consultation.

  • Instant engagement across all channels
  • Proactive outreach to LSA and other internet leads
  • Qualification, fit scoring, and scheduling handled end-to-end
Solved by Offer № 03

Buried in discovery?

Discovery documents alone can consume days of attorney and paralegal time. PMQs, RFAs, RFPs, interrogatories, responses to interrogatories. Each one formatted, researched, and drafted before it even reaches review. Your attorneys should be in the courtroom, not at a desk rewriting boilerplate at midnight.

A Southern California employment law firm cut the time to create and respond to discovery documents by 80% after implementing our case work AI.

Talk to us about case work AI
Case Work AI — Powered by Claude
Discovery, research, and prep done at a fraction of the time.

We configure Claude-powered AI specifically for your firm's practice area, matter types, and standards. Your team gets a case work assistant that understands the context of what they are doing. Not a generic tool they have to fight with.

  • PMQs, RFAs, RFPs, SROGs, GROGs, EROGs drafted and responded to at speed
  • Deposition outlines, question sets, and witness research
  • Case research, issue spotting, and client communications
03 / Results Proven
In Practice

Real results from real firms across Southern California.

2x
Close Rate in One Quarter
A Southern California family law firm doubled their PNC close rate after implementing our AI intake and consult coaching system.
80%
Faster Discovery Response
A Southern California employment law firm cut the time to create and respond to PMQs, RFAs, RFPs, SROGs, GROGs, and EROGs by 80%.
Every
Channel,
Every Lead
No PNC Left Behind
Phone, web chat, SMS, Google LSAs, and other lead sources. Your intake system works wherever a PNC reaches out, around the clock, and proactively follows up on leads your team would never have time to chase.
04 / Connect

Ready to see what AI can do for your firm?

Tell us about your firm, your practice area, and the biggest challenge slowing you down. We will be in touch typically within one business day.

Email info@vivians.io
Response Typically within one business day
Office 43200 Business Park Dr
Temecula, CA 92590
Form / Legal Inquiry Required ★

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